Brief Overview

Orientation to RefWorks script

I. General overview – why use RefWorks?

  • Formatting bibliography (show) –
  • use training account;
  • use Demo folder or St. Pauls folder to show how bibliography can be formatted
    • click on Bibliography
    • select style
    • select html output
  • Open Write-n-cite
  • Formatting paper and bibliography (show)
  • Storing multiple references in different folders (for different projects)

II. Step by step hands on

1. Start at the Library’s web page: http://library.syr.edu

2. Click on:

  • Citation Support
  • RefWorks
  • Look at the description of RefWorks, noting the problem databases and the off-campus information

3. Create personal account - Click on Sign up for an Individual Account

4. Point out navigational tabs

5. Customize account, using Tools tab (we recommend setting Global Edit option, but you can return to customize at any time):

6. Create and name a New Folder

  • Click on Folder tab
  • Provide name

7. Add references. Demonstrate three methods are:

  • Export from a database (recommend: CSA: ERIC, Linguistics and Language Behavior, LISA, PAIS, etc.)
  • Talk about folder management
  • Show manual entry
  • Show SUMMIT import

8. Allow time for everyone to enter one or more references, using one or more methods.

9. Review and, if necessary, edit references in chosen folder. To check for missing information, click on View; to make changes, click on Edit.

10. Create bibliography, by clicking on Bibliography tab and selecting output options


Write N Cite

Overview

Write-N-Cite is a utility that allows users (who meet the compatibility requirements stated in the HELP file) to run an abbreviated version of RefWorks in their word processor. This version of RefWorks displays Author, Title, and Year Only, with a full view option available if needed.

With Write-N-Cite, you can cite references in a manuscript with the click of a button. The abbreviated version can be set to Always on top so that it stays in place as you are typing your manuscript and generating your bibliography. The utility installs a Write-N-Cite button on your desktop as well as an Add-in to your Word toolbar [does not install on library staff workstations – local settings issue] and a menu option in Word, under Tools for launching Write-N-Cite.

Install Write-N-Cite if have not already done so. It is installed on the ETC computers, circulating laptops and NetID stations.

Off Campus users must also install a configuration utility. Instructions are available on the Library’s Citation page.

Demonstration first, then hands on:

1. Assume that you are writing a paper and want to use references from a folder within RefWorks that you have already created.

2. Open MSWord

3. Type a sample sentence or two. It need not make sense. If you can’t think of anything, copy and paste from any web page.

4. Leave your cursor where you want to insert the citation.

5. Open Write-N-Cite

6. Choose a folder that has citations in it

7. Click: Insert Cite

8. Go back to the MSWord document to see that the insertion is there

9. Save the document to the desktop. Use a name that you’ll remember

10. Create the bibliography:

  • Go back to Write-N-Cite.
  • Scroll to the top of the page
  • Click: Bibliography
  • Choose Output Style
  • Click: Create
  • Go back to the MSWord document. You will see that it’s been formatted with the bibliography
  • Save the document using a different name than the original document.
  • Retain the original document in case you decide to change and/or add more citations.

Notes:

Training account (username: training)
Browser – set to allow POP-Ups
See also training notes

Orientation to RefWorks Exercise

1. Start at the Library’s web page: http://library.syr.edu

2. Click on:

  • Citation Support
  • RefWorks

3. Create personal account - Click on Sign up for an Individual Account

4. Customize account, using Tools tab (we recommend setting Global Edit option to yes, but you can return to customize at any time).

5. Create and name a New Folder

  • Click on Folder tab
  • Provide name for folder

6. Add references to your folder. Three methods

  • Export from a database (recommended: CSA: ERIC, Linguistics and Language Behavior, LISA, PAIS, etc.)
  • Click on References tab
    • Select: Add new reference
  • Import from text file (for example: SUMMIT)

7. Review and, if necessary, edit references in a folder. To check for missing information, click on View; to make changes, click on Edit.

8. Create a bibliography:

  • Click on Bibliography tab
  • Select style and output options
  • Select folder

Write N Cite Exercise

1. Assume that you are writing a paper and want to use references from a folder within RefWorks that you have already created.

2. Open MSWord

3. Type a sample sentence or two. It need not make sense. If you can’t think of anything, copy and paste from any web page (legally).

4. Leave your cursor where you want to insert the citation.

5. Open Write-N-Cite from Start Menu or desktop, and log in.

6. Select View, and choose a folder that has citations in it

7. Click: Insert Cite

8. Go back to the MSWord document to see that the insertion is there

9. Continue inserting citations (for practice)

10. Save the document to the desktop. Use a name that you’ll remember

11. Create the bibliography:

  • Go back to Write-N-Cite.
  • Scroll to the top of the page
  • Click: Bibliography
  • Choose Output Style
  • Click: Create

12. Go back to the final MSWord document. You will see that it’s been formatted with the bibliography

  • Save the document using a different name than the original document.
  • Retain the original document in case you decide to change and/or add more citations.

RefGrab-It

RefGrab-It is a browser bookmarklet that collects information from a webpage for import into Refworks.

From all webpages, Refworks will extract the URL and the Title for import. However, if the page has recognizable bibliographic information, you will see some additional tabs on the import page. ISBN's will bring up book information, DOI's article info, etc. A page with an RSS feed will bring up a link for citing an individual entry. You can choose any or all of the possibilities to import. Once the import is complete, you can edit the record as you would any Refworks entry, adding, for instance, an author and the accessed date to a webpage.

www.usagov.gov is a good example

Remember that Refworks entries are only as good as the data fed into them, so plan to review all your imported references carefully.

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